CCC's Financial Aid Office reviews academic progress each semester. Students will be placed on financial aid probation or suspension if they do not meet the following standards:
Qualitative Progress - Students must maintain a grade point average of at least 2.0 (C average) for each semester as well as cumulatively. Grade point values for financial aid eligibility are:
... A = 4.0, B = 3.0, C = 2.0, D = 1.0, F = 0, PF = Pass or Fail. W (withdrawal) and AU (audit) are not counted. The average is computed by multiplying each final grade point value by the number of credit hours, totaling all grade points, and dividing the total points by the total number of credit hours for which there are final grades. Incremental Progress - Students must complete a minimum number of credit hours each term. You must complete 67% of the enrolled credit hours each semester. Maximum Time Frame - Students must complete the course work for their program within 150% of the time necessary to complete the program. Total credits required to complete a program vary. At CCC the 150% mark has been established at 92 attempted credit hours. These attempted hours include any remedial course work, any transfer hours, any withdrawals, and CCAF hours.
At the time a student attempts 92 or more credit hours, they will receive a letter stating that they have met the attempted 92 credit hours. They will be given the opportunity to appeal the cut-off and ask for reinstatement of their aid. Financial aid will not be paid to students who have exceeded 92 credit hours at CCC unless approval has been granted by the Financial Aid Appeals Committee.
By establishing the 150% maximum time frame at the 92 credit hours, CCC will be able to determine the actual credits remaining for the student to complete the program within the 150% maximum time frame, and offer appropriate academic counseling. The Appeals committee has the option to deduct remedial hours or CCAF hours, or other hours they deem appropriate.
As per Department of Education guidelines all terms of attendance including periods when students did not receive financial aid are counted in the total number of attempted credit hours.
|
| FINANCIAL AID PROBATION AND SUSPENSION |
Financial Aid Probation
If students do not maintain a 2.0 grade point average or if they do not maintain incremental progress, they will be put on financial aid probation status for one semester. If students are not making satisfactory progress at the time they apply for financial aid, they will be placed on probation. While on probation, students will continue to receive financial aid; however, if students are expecting a loan and have been placed on probation, they will not receive the expected disbursement. They will need to submit a letter of appeal.
Financial Aid Suspension
If students do not maintain satisfactory academic progress while on probation, they will be denied further financial aid. Semesters spent on financial aid suspension are counted in the maximum allowable time students have to complete a degree or certificate.
Financial Aid Appeal Process
Students may appeal if they have been placed on financial aid suspension. The Financial Aid Appeals Committee will review the appeal and approve or disapprove reinstatement of financial aid. The committee bases reinstatement on mitigating circumstances that directly contributed to deficient academic performance.
If students wish to appeal, they must write a letter stating the reasons for not maintaining satisfactory academic progress and provide supporting documentation. Students will be notified of the Committee's decision within approximately 5 working days from the day the committee meets. Deadlines for appeal and proposed committee meeting dates are posted in the Financial Aid Office at the beginning of each semester.
If students do not meet the goals defined during a probation semester, they will be placed on financial aid suspension the next semester of attendance. In some instances students may be admitted as continuing students and still not be eligible for financial assistance.
Students returning to CCC following a period of financial aid probation may be eligible for reinstatement of financial assistance if an appeal is approved. In some instances students may receive reinstatement approval and still not be admitted if they are on academic suspension.
Financial Aid Appeal Form
|
.jpg)
