Technology: Acceptable Use Policy
Clovis Community College provides numerous information
technology resources for use by the College's students, faculty,
and staff. Information technology includes, but is not limited
to, all college computing equipment, software, systems, networks,
electronic mail, and Internet access. These resources are the
property of the College and are provided to the campus community
to support the College's mission and institutional goals. The
purpose of this policy is to protect the College's technology
users and resources and to ensure equitable access and proper
management of resources.
Users are responsible for all their activities while using technology resources
and services. By using the College's resources, users agree to abide by all
relevant Clovis Community College policies and procedures, as well as all
federal, state, and local laws. Additionally, each computing facility or
service has specific rules and regulations that govern the use of their systems
and users must comply with those rules and regulations. Users are responsible
for keeping up to date with this policy and other applicable College technology
policies, procedures, and guidelines. Current technology policies are available
on the campus web page and from the Information Technology Office.
Use of computing resources may be limited by issues of need, resources,
or appropriate use. Access to computing resources is provided in part
to learn, explore, and grow as part of a user's education or employment
at the College. However, activities related to the College's educational
mission and institutional goals take precedence over computing pursuits
of a more personal nature. Some applications may be actively discouraged
due to the demand they place on limited resources. Please cooperate
with college computing staff if asked to refrain from running applications
such as these when resource use is heavy.
Clovis Community College respects copyright laws and insists that its faculty,
staff, and students do likewise. Copying proprietary software is theft
and will not be tolerated on campus.
should not distribute email document attachments or post
information on the College website containing copyrighted
material unless evidence exists that the College has the
right to copy or distribute such material. Examples of
copyrighted materials could include software, database
files, documentation, articles, graphic files, or downloaded
and Internet Usage
The College provides a variety of electronic communication channels such
as web pages, the Internet, email, messaging, chats, lists and newsgroups
for use by students, faculty, and staff. The College encourages the appropriate
use of these technologies to enhance its mission and goals. The College
permits incidental personal use of email provided that such use does not
interfere with the operation of the College and does not negatively impact
the user's job performance. For further information about electronic communication
at the College, please see the Clovis Community College Electronic Mail
who purposely access sites or distribute electronic messages
containing pornographic, lewd, sexually explicit, illegal,
or other offensive material may expose the College to liability
for sexual harassment or other unlawful discrimination.
This includes information that contains sexual implications,
racial slurs, gender-specific comments or any comment that
offensively addresses someone's age, sexual orientation,
religious or political beliefs, national origin, or disability.
In addition, intentional access or distribution of such
information is not for business purposes and is not necessary
for the performance of legitimate job duties and responsibilities.
Such use of the Internet is strictly prohibited.
Owners of computer accounts are responsible for safeguarding their User
IDs and passwords and are responsible for all activity generated from
their accounts. Misuse of access rights should be reported to the appropriate
department or division supervisor.
Misuse of Technology
The College provides information technology resources for users to engage
in activities that support the work of the institution. Use of the College's
resources for personal profit, non-College related fund-raising, political
campaigns, or illegal purposes is not acceptable. Non-authorized solicitations
on behalf of individuals, groups, or organizations are also prohibited.
Examples of unacceptable use include selling raffle tickets for non-College
related activities, advertising the sale of personal items, or distributing
political campaign materials. Employees may not use the "All Campus
User" mass distribution list to mass distribute non-work related messages.
Other examples of misuse include, but are not limited to:
to defeat or circumvent any security measures, controls,
accounts, or record-keeping systems
systems for unauthorized access
altering, misappropriating, dismantling, disfiguring,
disabling, or destroying any computing information
technology resources or services for workplace violence
of any kind as defined in Campus Code of Conduct
technology resources or services for unlawful purposes
including fraudulent, threatening, defamatory, harassing,
or obscene communications
the privacy rights of anyone
or using non-public information for unauthorized purposes
student records in violation of FERPA
another person's user ID, password, files or data without
Users should be aware that although the College takes reasonable measures
to protect the security of its computing resources and accounts assigned
to individuals, the College does not guarantee absolute security and privacy.
Communications and other documents created by means of the College's technology
resources are subject to New Mexico's Inspection of Public Records Act to
the same extent as if they existed on paper. Information stored electronically
may also be made available in administrative or judicial proceedings.
In general, the practice is to treat electronic data with as much privacy
as possible. However, situations may arise where employees with legitimate
business purposes may have the need to view information or email or monitor
user activity on the network. The College will do so only when it believes
it is appropriate to prevent or correct improper use, satisfy a legal obligation,
or insure proper operation of the electronic resources.
President or his/her designee may authorize access to employee
or student email or computer files in a number of circumstances
including, but not limited to:
involving the health or safety of people or property
violations of College codes of conduct, regulations,
policies, or laws
of an employee
legal responsibilities or obligations of the College
need to locate information required for College business
Violations of the Acceptable Use Policy are treated like
any other violation of College policy. The College reserves
the right to discipline a user if it is determined, after an
investigation by the appropriate Vice President or the President's
designee, that the user violated federal or state law or College
policy by misusing College technology resources or services.
Procedures contained in the faculty, professional, support,
and student handbooks will determine disciplinary action, up
to and including termination or legal action.
All users of Clovis
Community College technology
resources must read,
understand, and comply
with the policies outlined
in this document. By
using any of the College's
resources, users agree
to comply with these