VA Policies and Procedures
 

For more information stop by or contact
Veterans Service Coordinator
Clovis Community College
417 Schepps Blvd.
Clovis, NM 88101

E-mail: finaid@clovis.edu
Phone: 575.769.4064
Fax: 575.769.4027

Hours of Operation
During the semester
Monday - Thursday
from 8:00 a.m. to 6:00 p.m.
Friday from 8:00 a.m. to 4:30 p.m.

Between semesters
Monday through Friday
from 8:00 a.m. to 4:30 p.m.

The following standards have been set to ensure that each VA recipient is making satisfactory progress toward his/her degree and that all requirements are met as set forth by VA regulations.
  • To collect VA benefits you must declare a program of study.
  • The DVA will only pay benefits for classes required for graduation in your program of study.
  • The DVA will not pay benefits for classes you have already satisfactorily completed including transfer credit.
  • Class attendance is required.
  • VA benefits will not be paid for auditing classes.
  • VA benefits will not pay for a class taken more than two times.
  • The VA will not pay for the Career Life Planning and College Success courses since they are not required for graduation in any program. (Exception: VA Vocational Rehabilitation students with Counselor approval)

Remedial Classes
The DVA will only pay for remedial classes required by the Accuplacer (Placement) test and required for graduation in your program of study.

The VA considers classes with a course number below 100 as remedial.

Academics/Grades
A student will be considered in good standing as long as:
  • the classes taken are required for graduation in his/her program
  • the student is not repeating classes already successfully completed
  • the student has not been on Academic Probation for two or more semesters
  • the student has not been academically dismissed by the College
  • the student earns a 2.0 GPA or higher for the semester. (See Grading and Academic Procedures in the College Catalog)

Once a student has been reported to the VA for unsatisfactory progress, benefits will be suspended and the student will be notified. Students must reapply for their benefits by contacting the VA Coordinator.

Reporting Changes
To avoid a delay, suspension, or overpayment of your VA benefits, students must report all changes to the College VA Office including:
  • Address changes

  • Name changes

  • Change in credit hours

  • Withdrawal from school

  • Program of study changes

Prior Credit
DVA regulations require that all previous education (prior college & military credit) be applied to shorten the program of education pursued. It is the student's responsibility to ensure that acceptable records are submitted to the College Record's Office for evaluation. These documents must be sent to CCC no later than the end of the 2nd semester of attendance. The results of this evaluation must be submitted to the VA by the end of your third semester of attendance. If this information is not provided, your VA education benefits will be suspended.

Military Credit
You may receive college credit for military training. Contact the VA Coordinator in the Financial Aid Office for more information.

Tuition and Fee Payment
Payment arrangements must be made by the published payment deadline or you may be dropped from your classes.

Restrictions
The VA will not pay education assistance to persons on active duty with the Armed Forces or the Public Health Services whose education or training cost are being paid by the Federal government. This restriction also applies to persons receiving education or training under the Government Employees Training Act and being paid their full salary.