Policies

College policies affecting students are available here, as well as inside the Catalog and Student Handbooks. Handbooks are made available on campus at the beginning of the Fall term.

General Policies for Students:

Cellular Phone Policy

Students who carry cellular telephones or similar electronic devices should be aware that their use could be disruptive to others around them. Cellular telephones or any similar electronic devices are to be turned off in classrooms, laboratories, the Computer Resource Center in the Center for Student Success, the Library, the Student Services Center, the Testing Center, and other designated areas on campus. Any student who has an urgent need to be reached by cellular phone while in class or in one of the designated areas should request permission from the instructor or person in charge of the area to leave the cellular phone on. Anyone receiving a call in one of these areas should exit the room before starting a conversation.


Children in Classrooms

Children are not allowed to attend classes and should not accompany adults while classes are in session. Children should not be left unattended on campus.


Drink Containers in Classrooms

Individual instructors have the option of allowing drinks in the classroom. Drinks brought into a classroom must be in a container with a tight-fitting lid such as the plastic mugs sold in the CCC Bookstore or at area convenience stores. Food consumption is prohibited in classrooms. Food and drinks are not permitted in the ITV classrooms or computerized classrooms.


Drug-Free Policy

Clovis Community College is a drug-free campus. Drug and alcohol abuse on campus poses a serious threat to the health and welfare of faculty, staff, and students; impairs work and academic performance; jeopardizes the safety and well-being of other students and members of the general public; and conflicts with the responsibility of Clovis Community College to foster a healthy atmosphere for the pursuit of education and service. The unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited on the premises of Clovis Community College, including but not limited to its campus grounds, facilities, vehicles, or any activity held on the College premises. As a condition of enrollment, all students of Clovis Community College shall abide by the terms of the Drug-Free Campus Policy.

Clovis Community College has established an ongoing drug-free awareness program to inform employees and students about the dangers of drug abuse in the workplace; the Institution’s policy of maintaining a drug-free workplace; any available drug counseling; and the penalties that may be imposed upon employees and students for drug abuse violations occurring in the workplace. Clovis Community College offers counseling referral services to those requesting it.

Legal sanctions will be in accordance with applicable local, state, and federal laws. Students and employees engaged in unlawful possession, distribution, or use of controlled substances may also be subject to expulsion or termination of employment and referral for prosecution.


Equal Educational Opportunity

Clovis Community College is committed to equitable treatment of all persons without regard to race, age, religion, color, national origin, ancestry, sex, sexual orientation, spousal affiliation, gender identity, veteran status, physical or mental disability, or serious medical condition. Assistance with these concerns is available through the office of the Executive Vice President or the Human Resource Services Office.


Tobacco-Free Policy

The Clovis Community College Board of Trustees recognizes that all use of tobacco, including cigars, cigarettes, pipes, electronic cigarettes, and smokeless tobacco represents a health and safety hazard which can present serious consequences for the user and those non-users who are exposed to their use in the facilities of Clovis Community College. Smoking and the use of smokeless tobacco is prohibited by all students, employees, visitors, and guests in all buildings and vehicles owned or leased by Clovis Community College and in any other areas around the college designated as non-smoking or non-tobacco use. Tobacco-free areas include all college courtyards, spaces between buildings, and campus interior parking lots. Designated smoking areas are the perimeter parking lots only. 


Campus Security

The Clovis Police Department provides security and law enforcement for the College. Twenty-four hour patrol and dispatch services are provided with access through the emergency telephone number, 911.

CCC employs campus security officers who may be reached at the Security Office, Room 134, in the Dr. H. A. Miller Student Services Center during business hours or by telephone at 575.769.4143. 

Students and visitors witnessing any crime, suspicious activity, or emergencies on campus are asked to report their observations to Campus Security. A copy of the Campus Security Policy is on file in the Library along with the annual report of crime on campus and is also available online at
www.clovis.edu/security.

The Clovis Community College Security department has an Emergency Response Plan (ERP) available for viewing to all students.  The ERP is located in the Security Office and the campus Library during business hours.  However, when feasible the following procedures should be followed in the event of an emergency on campus.  An emergency is identified as but not limited to the following:  mobile active threat of violence/active shooter on campus, fire and bomb threat evacuation, severe weather response, and suspicious persons and/or activities. 

Mobile Active Threat of Violence/Active Shooter on Campus:

Immediately seek shelter.

  • If in a classroom, turn off lights, lock door, close mini-blinds, silence cell phones, and remain calm and quiet. Do not attempt to leave the room until escorted out by uniformed police officers.
  • If in main campus or open common areas and you can escape in a safe manner, do so.  If not, seek shelter behind big heavy objects; remain calm and quiet. 
  • Do not make cell phone calls, but use texting instead.

Fire and Bomb Threat Evacuation:

  • Get familiar with nearest evacuation routes.
  • Follow verbal directions from instructors or campus personnel.
  • Remain calm and quiet.
  • Leave personal belongings behind if not feasible to carry out.
  • Assist persons with disabilities or others that need assistance in evacuation.
  • Do not use elevators.

Severe Weather Response:

  • Follow instructions by CCC personnel and seek shelter in a designated safe area.
  • Do not go outside to see what type of weather is approaching.
  • Remain calm and quiet.
  • Do not make cell phone calls, but use texting instead.

Suspicious Persons and/or Activities:

Report suspicious persons and/or activities to Security at 575.769.4143 or 575.760.4105.

For emergency situations, contact the Clovis Police Department at 575.769.1921 or 911.

Service/contract vendors are required to display “vendor” badges while on campus preforming work or servicing the campus to avoid calls on suspicious persons or activities.

For additional information on campus safety and security, please visit www.clovis.edu/security.


Sexual Harassment

Clovis Community College does not tolerate sexual harassment in any form. Offenders will be disciplined appropriately.

For general policy purposes, sexual harassment may be described as unwelcome sexual advances, requests for sexual favors, harassment due to sexual preference or orientation, and other physical and verbal behavior of a sexual nature where:

  • Submission to sexual conduct is made either an explicit or implicit term or condition of an individual’s employment or education;
  • Submission to or rejection of sexual conduct is made by an individual as the basis for academic or employment decisions affecting that individual; or
  • When sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature have the purpose or effect of unreasonable interference with an individual’s academic or professional performance or creates an intimidating, hostile, or demeaning employment or educational environment.

Any student, employee, or job applicant who feels he or she has been sexually harassed should promptly report such incidents without fear of reprisal. All such reports, whether written or made orally, will be seriously reviewed. Confidentiality will be maintained to the extent possible.

The circumstances, the nature, and the context in which the sexual harassment allegedly occurred will be investigated. The Executive Vice President is responsible for investigating and resolving complaints of sexual harassment involving students. The Director of Human Resource Services is responsible for resolving complaints of sexual harassment involving employees.


Student Email

Students enrolled at Clovis Community College will be assigned an email account as a formal channel for faculty and staff to communicate important and/or critical information. Students should check their email on a regular basis. Students are also responsible for adhering to the Student Email Policy they receive when first logging into their student email account. For more information, please see Email as an Official Means of Communication (Page 23).


Student Financial Responsibility

Before registering, students will be required to sign or electronically accept an agreement of financial responsibility, which confirms students are liable for all tuition and fee charges on their student account, including collection costs resulting from delinquent charges being turned over to a collection agency.

In addition, Clovis Community College will provide necessary student information, such as proof of enrollment and attendance, and itemized charges for tuition and fees, to a bank or other financial institution when necessary to respond to a payment dispute initiated by or on behalf of the student.


Student Records

A permanent record of enrollment is created in the Office of Admissions and Records when a student applies for admissions and enrolls in a course. The Family Education Rights and Privacy Act requires CCC to provide students with access to their official education records. The student’s record also contains personal data such as name, address and social security number. Students must provide the college with written consent to release academic information to another college, agency, organization, employer or individual.


Family Educational Rights and Privacy Act (FERPA)

Clovis Community College adheres to the Family Educational Rights and Privacy Act of 1974. In compliance with FERPA, eligible students have the right to review their academic records and limit disclosure of information from their records. For further information, refer to our website at www.clovis.edu/notifications or the Clovis Community College catalog.


Awarding Degrees/Certificates

Completion of credit hours and degree/certificate requirements are monitored by the Admissions and Academic Advising offices. Clovis Community College reserves the right to grant degrees and certificates to students when all requirements are met.


Student Right-to-Know and Campus Security Act

The Student Right-to-Know Act requires disclosure of the completion or graduation rates of certificate and degree-seeking students to all prospective and enrolled students. This report is compiled by July 1 of each year. Copies of the report can be obtained on the Internet at www.clovis.edu. The annual report of crime on campus is also available in the Library and on the Internet at www.clovis.edu/notifications. 


Withdrawing from Classes

Students cannot withdraw from any course(s) after the withdrawal deadlines published in the Academic Calendar at www.clovis.edu/AcademicCalendar. Students who need to withdraw may do so online via Pathway or at the Admissions and Records Office or at the Cannon Air Force Base Educational Services Office prior to the deadline. Dual credit students must contact their high school counselor to withdraw from a course. Withdrawal from a course can affect financial assistance or Veteran’s benefits. It is recommended that students consult an Academic Advisor and Financial Aid prior to withdrawing if they are receiving a Pell Grant.

If a student cannot withdraw online or appear in person, he/she must send signed permission with the individual who is completing the withdrawal form(s). The written permission must include the student’s identification number (C Number) and specify the course(s) from which the student wishes to withdraw. Forms may also be faxed to 575.769.4027. In cases of extreme emergency, students may request permission from the Admissions and Records Office to make alternative arrangements prior to the withdrawal deadlines.

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