Public Records

Notice of Right to Inspect Public Records

By law, under the Inspection of Public Records Act, every person has the right to inspect public records of Clovis Community College. Compliance with requests to inspect public records is an integral part of the routine duties of the officers and employees of Clovis Community College.


Procedures for Requesting Inspection

Requests to inspect public records should be submitted to the records custodian via email to public.records@clovis.edu.

A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records.

The records custodian must permit inspection immediately or as soon as practicable, but no later than 15 calendar days after the records custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the public body will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within 15 calendar days after the records custodian receives the request for inspection.

Procedures for Requesting Copies and Fees

If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged.

The records custodian may request that applicable fees for copying public records be paid in advance, before the copies are made. A receipt indicating that the fees have been paid will be provided upon request to the person requesting the copies.

Fees

Standard 11 inches by 17 inches paper copy or smaller  $0.05 per page.
Non-standard size copy:
  Diskette $1.00
  Magnetic tape actual cost
  Data cartridge actual cost
  Tape cartridge actual cost
  Rewritable CD (CD-RW) $1.00
  Non-rewritable CD (CD-R) $1.00
  Digital Video Disc (DVD) $3.00
  JAZ drive actual cost
  Other electronic media actual cost
  VHS video cassette $2.50
  Oversize paper copy $0.50 per page
  Specialty paper (e.g., Mylar, blueprint, blueline, map, photographic) actual cost
  Microfiche or microfilm charge:
    Paper copy $0.10 per page
    Fiche or film copy: actual cost
Labor Charge  
   For programming $28.50 per hour
   For locating, compiling, and reproducing $15.00 per hour
Overhead Charge 20% of labor charge
Remote Document Retrieval actual cost
Miscellaneous Supplies actual cost
Postage and Shipping Charges actual cost
Sales Tax No sales tax shall be applied to copies of public information

 

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417 Schepps Blvd. | Clovis, New Mexico 88101 | 575.769.2811 | Fax 575.769.4190


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