Release of Information
The Family Educational Rights and Privacy Act (FERPA) of 1974
Clovis Community College adheres to the Family Educational Rights and Privacy Act
of 1974. In compliance with FERPA, eligible students have the right to review their
academic records and limit disclosure of information from their records.
Clovis Community College has defined "public directory information" to contain the
following elements: student's name, address, email address, date of birth, dates of
attendance, major field of study, classification, degrees and awards received, and
most recent previous school attended. This information is available to the public
and can be released unless a written request from the student to withhold this information
is on file in the Admissions and Records Office. Any questions regarding FERPA should
be referred to the Director of Admissions and Records/Registrar.
Release of Student Information
FERPA affords students certain rights with respect to their education records. These
- The right to inspect and review the student's education within 45 days of the day
the College receives a request for access. Students should submit to the Director
of Admissions and Records/Registrar, dean, head of the academic department, or other
appropriate official, written requests that identify the record(s) they wish to inspect.
The College official will make arrangements for access and notify the student of the
time and place where the records may be inspected. If the records are not maintained
by the College official to whom the request was submitted, that official shall advise
the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the student's education records that the student
believes are inaccurate or misleading. Students may ask the College to amend a record
they believe is inaccurate or misleading. They should write to the College official
responsible for the record, clearly identify the part of the record they want changed,
and specify why it is inaccurate or misleading. If the College decides not to amend
the record as requested by the student, the College will notify the student of the
decision and advise the student of his or her right to a hearing regarding the request
for amendment. Additional information regarding the hearing procedures will be provided
to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained
in the student's education records, except to the extent that FERPA authorizes disclosure
without consent. One exception that permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school official is a
person employed by the College in an administrative, supervisory, academic or research,
or support staff position (including College Security); a person or company whom the
College has contracted (such as an attorney, auditor, or collection agent); a person
serving on the Board of Trustees; or a student serving on an official committee, such
as a disciplinary or grievance committee, or assisting another school official in
performing his or her tasks. A school official has legitimate educational interest
if the official needs to review an education record in order to fulfill his or her
professional responsibility. Upon request, the College discloses education records
without consent to officials of another school in which a student seeks or intends
- The right to file a complaint with the U.S. Department of Education concerning alleged
failures by State College to comply with the requirements of FERPA. All official transcripts
and records from high schools, colleges, or universities received by Clovis Community
College will become the property of the institution. CCC will only release copies
of its own transcripts. Transcripts from other institutions will not be released.
Students who desire copies of their transcripts from other institutions must obtain
them directly from the institutions previously attended. Written requests from students
will be required if any other information is needed concerning students or their records.
CCC may withhold transcripts, statements of enrollment status, or other official records
if the student has failed to fulfill any of the following items: financial obligations,
financial aid repayment (if required), admission requirements, library obligations,
or a financial aid exit interview with the Financial Aid Office if receiving financial